Admin Executive

Ashray Foundation Seeks Proactive Admin Executive in Ahmedabad

Are you a highly organized and detail-oriented administrative professional ready to contribute to a impactful mission? Ashray Foundation, a prominent non-profit organization, is looking for a dedicated Admin Executive to join their team in Ahmedabad. This full-time position offers a unique chance to play a crucial role in supporting essential daily operations and advancing significant development initiatives, including the ongoing DDU-GKY project.

About This Opportunity

As an Admin Executive at Ashray Foundation, you'll be central to ensuring the smooth flow of administrative processes across various departments. This role goes beyond routine paperwork; it's about facilitating the vital work of a non-profit in a dynamic environment. You'll manage a diverse set of responsibilities, from thorough database and documentation oversight to critical compliance and record management. Your contributions will directly enhance the efficiency and effectiveness of the foundation's programs.

Your Impact: Key Responsibilities

This position calls for a meticulous individual capable of managing multiple priorities. Your primary contributions will include:

• Documentation Excellence: Maintaining and regularly updating organizational databases, ensuring secure storage of critical files, and preparing administrative content for audits and proposals.

• Compliance Assurance: Tracking and updating vital documents such as insurance policies, service schedules, and agreements, while coordinating documentation for vendor contracts and organizational agreements.

• Operational Streamlining: Managing payments according to approved schedules, coordinating logistics for materials movement, overseeing inventory, and ensuring seamless daily office maintenance and supply replenishment.

• Communication & Financial Support: Handling vendor relations from identification to finalization, facilitating correspondence across teams, and maintaining beneficiary and vendor banking records in collaboration with the finance team.

• Project-Specific Contribution (DDU-GKY): Specifically, you'll be involved in calculating and verifying travel claims for project field staff, tracking performance metrics, and confirming candidate attendance records across centers.

Who We're Looking For: Qualifications and Skills

Ashray Foundation is seeking a candidate with:

• Education: A Bachelor's degree in Administration, Commerce, or a related field.

• Experience: 2-4 years of administrative experience, with a strong preference for individuals from a non-profit or development sector background.

• Technical Proficiency: Advanced skills in MS Office (Excel, Word, Outlook), familiarity with digital documentation and travel tracking tools, and a foundational understanding of procurement and compliance procedures.

• Core Competencies: Exceptional organizational, multitasking, and communication skills (both verbal and written). You should demonstrate meticulous attention to detail, the ability to maintain confidentiality, and a proactive, solution-oriented approach.

• Personal Attributes: We value individuals who are responsible, dependable, adaptable, and collaborative, possessing a strong team-focused mindset. The capacity to manage both field-level and office-level operations simultaneously is a significant asset.

Why Join Ashray Foundation?

Working with Ashray Foundation means contributing to a cause that truly matters. You'll be part of a dedicated team committed to fostering positive change. This role offers an excellent opportunity to develop your administrative expertise within the impactful non-profit sector, all while being based in the dynamic city of Ahmedabad, Gujarat.

Ready to Apply?

If you meet these qualifications and are enthusiastic about contributing to a meaningful mission, we encourage you to apply!

Application Deadline: 20th July 2025

Please submit your application, including a cover letter and your updated resume, to hr@ashrayfoundation.org. Kindly ensure you mention "Admin Executive – Ahmedabad" in the subject line of your email.

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