Grants Operations Coordinator

Grants Operations Coordinator: Drive Efficiency at Bloomberg Philanthropies

Location: New York, United States Apply By: October 30, 2025 Annual Salary Range: $72,000—$85,000 USD

Are you a detail-oriented operational expert with a passion for driving efficiency and creating clarity? Bloomberg Philanthropies is seeking a dedicated Grants Operations Coordinator to join their Grants Management team in New York. This is a critical role for someone who thrives on managing complex workflows and ensuring the seamless execution of high-priority philanthropic initiatives.

About Bloomberg Philanthropies

Bloomberg Philanthropies is a leading force in global philanthropy, dedicated to creating catalytic change across five key areas: arts and culture, education, the environment, government innovation, and public health. Their overarching mission is to ensure better, longer lives for the greatest number of people, leveraging the unique experience and success of Mike Bloomberg across business, government, and philanthropy.

The Opportunity: Operational Excellence in Action

Sitting at the heart of the Grants Management team, the Grants Operations Coordinator will be the connective point, ensuring that leadership priorities are executed with accuracy and timeliness. This role is designed for a proactive individual who excels at project management, documentation, and the ownership of business-critical deliverables.

Key Responsibilities for the Role:

• Deliverables & Task Ownership: You will coordinate recurring, business-critical reports, manage timelines, and ensure their accuracy. This includes overseeing the internal request process and expertly utilizing tools like Asana for accurate task tracking and progress monitoring on high-priority operational processes.

• Process & Documentation Management: A core focus will be maintaining and improving process guides, ensuring documentation is clear, user-friendly, and consistent. You will establish a robust documentation control process, including inventory and scheduled review dates, to keep all team materials up-to-date.

• Platform & Information Ownership: You will be the steward of team information hubs, including SharePoint, making certain that resources are organized, accessible, and accurate for staff and stakeholders. Additionally, you will facilitate the onboarding of new hires, orienting them to essential tools and workflows.

• Cross-Team Support: Partner with leadership to streamline workflows, improve cross-team communication, and take ownership of ad hoc projects to implement improvements as the organization evolves.

Is This Role for You? Ideal Candidate Qualifications

The ideal candidate will have 3+ years of professional experience in a role spanning operations, project management, and documentation. You must demonstrate:

• Strong Project Management Skills: Proven ability to independently manage multiple workflows, deadlines, and deliverables simultaneously.

• Process Improvement Expertise: A track record of streamlining processes and standardizing practices to support cross-functional collaboration.

• Excellent Communication: Exceptional interpersonal skills and the ability to communicate effectively with various teams and senior stakeholders.

• Technical Proficiency: Experience with document management and proficiency in the Microsoft Office Suite. Adaptability to quickly learn new tools and systems is essential.

• Sound Judgment: Comfort handling sensitive information and managing competing priorities while exercising excellent judgment.

Ready to Apply?

Join Bloomberg Philanthropies and contribute to an organization that is making a measurable impact globally. If you are ready to apply your operational expertise to advance impactful philanthropic work, submit your application before the October 30, 2025, deadline.

Apply Now for the Grants Operations Coordinator Position

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